10 Easy Steps to Make Your 2025 Job Search Successful
Tips
Let’s start with the facts, what is a resignation letter?
A resignation letter is an official document that expresses the intent to end your employment with a business. Through this resignation letter, you are formally starting the process of leaving your job.
It is often advisable to have verbal communication with your manager or HR department (if applicable) before submitting a resignation letter. It is essential to send your resignation letter/email before your last working day – Tip: check your contract to see the notice period your business require.
When writing your resignation letter, it will be straightforward with the following steps.
- Start with the subject line (if sending an email)
Your email subject needs to capture the attention of your manager or HR department (if applicable), so it is essential to keep it to the point and professional. Make sure the subject line states your intention and your name to prevent getting lost in an email inbox.
Some examples of subject lines are:
- Resignation announcement – your name
- Resignation notice – your name
- Notice of resignation – your name
- Resignation – your name
- Resignation effective immediately – your name
- Immediate resignation – your name
- Resignation letter – your name
- Address your manager
Typically, you will give your resignation letter to your manager, so start the resignation document with their name, such as ‘Dear [Managers Name]’
- State your reasons for resigning
After the greeting, If you are able and feel comfortable doing so, briefly mention the reasons for resigning from the company, however, don’t delve into too many details.
You need to mention your last working day at the company.
- Say thank you
In the second paragraph of your resignation letter, thank your manager for the opportunity they have provided whilst working for them.
Saying thank you to your manager is a way of showing your gratitude which helps foster a professional relationship even after you leave the organisation and encourage a peaceful transition.
- Offer help for the transition process
In the third and final paragraph, offer your assistance in completing the entire transition process. When you offer this assistance and show your intent to create a peaceful transition, you increase the chances of winning a reference.
At the end of your resignation letter/email, we recommend using words like ‘sincerely’ or ‘Kind Regards’ followed by your full name.
Template for resigning via email
Subject line: Notice of Resignation – [Your name]
Dear [Your manager’s name],
I write this email to inform you I’m resigning from my current position [insert your current position]. My last working day will be [insert last day of work], one week from today.
I appreciate the opportunities you have provided me. Under your guidance, in the past year, I have developed an in-depth understanding of this industry. Thank you for your encouragement and support.
Kindly let me know how I can help with a smooth transition process. I wish you and the company the best.
Thank you.
Sincerely,
[Your name]
Template for resigning effective immediately
Subject line: Immediate Resignation – [Your name]
Dear [Your manager’s name],
It’s with deep regret I’m writing to inform you that I’m resigning from my [insert your current position] immediately due to unavoidable personal reasons. My last day will be tomorrow. I know this is something unexpected and I sincerely apologise for not providing advance notice.
Please advise on the best way to process my outstanding duties. I’m happy to help in the transition process, either through emails or video conferencing.
Thank you for understanding in this matter. I’m grateful for the guidance you have provided me throughout my career in the organisation.
Sincerely,
[Your name]
